Discover comprehensive workforce rostering software that empowers your organisation to manage and deliver rostering processes from end to end. A range of core capabilities ensures you can:
100%
Compliant Shift Pattern Design
30+
Years Of Shift Work Expertise
60 %
Increase In Rostering Efficiency
Everyday, thousands of workers are rostered through our software
Comprehensive Workforce Rostering Software
Automated Shift Allocation
Let us do the hard work for you. Our software generates optimised rotas in seconds, considering available employees, planned absences, sick leave, skill level, and location. Your managers retain complete control, reviewing and adjusting all proposed rotas before final approval and allocation.
STREAMLINED APPROVAL
Streamline shift swap requests and applications to work available shifts. Any change requests by staff are automatically simulated against the existing rota, revealing any gaps or conflicts to supervisors. If gaps or conflicts occur, a new rota can be created, or a third party can be engaged. The platform bases approvals solely on predefined rostering rules and compliance standards, assuring complete confidence in the viability of all shifts created.
DYNAMIC ROSTERING
Dynamic rostering adapts to real-time operational demands, offering quick reallocation of staff and modification of rosters in response to unexpected changes or urgent requirements. This helps drive operational continuity and flexibility.
Manual Shift Allocation
For in-house resource planning teams, our workforce rostering software enables roster managers to assign and amend shifts as necessary to ensure each shift is appropriately covered.
GUIDANCE AND COMPLIANCE ALERTS
When managers allocate shifts, our platform acts as a helpful guide. It proactively notifies planners about rostering-specific alerts, such as skills gaps for a shift or potential conflicts with working time directives. This empowers your team to maintain an efficient roster that meets service-level requirements while staying compliant.
REAL-TIME NOTIFICATIONS
Once rosters are published or amended, a notification is sent to the appropriate staff informing them of updates that require their attention. This keeps everyone on the same page with minimal delay or nasty surprises.
3rd Party Staff Management and Brokerage
Seamlessly integrate external talent. Our software integrates with third-party systems to automatically share open shifts with external agencies. When assistance is required, rota gaps are clearly highlighted to supervisors. Supervisors can advertise these vacant shifts to third-party suppliers based on a unified view of existing workforce capacity.
OPERATIONAL CONTINUITY
Third-party suppliers nominate staff to cover the available shifts. These applications are reviewed natively within the platform by your supervisors who can approve, reject, or assess further options. The outcome of this is high-quality and skilled individuals blending with your workforce to fill gaps and assure service continuity.
Time and Attendance
Our rostering software captures all staff time and attendance information, automatically sharing it with the right people. It efficiently generates reports, including start and finish times, adherence to expected hours, and timesheets detailing completed work for each shift.
SEAMLESS INTEGRATION
Totalmobile integrates time and attendance data with key back-office processes, including payroll, overtime management, and even automating absence management where applicable. This provides management with clear visibility of all information, ensuring all internal processes are followed, and necessary follow-up actions are taken promptly.
Staff Information Hub
Empower your managers with access to all relevant workforce information. Beyond basic details like names and contact information, roster managers can access role-specific information such as staffing grade, skills, and group memberships.
EFFORTLESS ACCESS
Managers can easily view and search for specific details, providing them with the information needed to develop a detailed understanding of the available workforce. Our platform ensures your teams can quickly access essential information as required, streamlining critical workforce management processes.
Staff Rostering App
Empower both your managers and employees with staff self-service rostering. Designed for simplicity, employees can access and manage their assigned shifts and additional duties anywhere, anytime. Our user-friendly platform enables quick and efficient shift swaps, leave requests, and roster views. Discover the full feature-set below.
Shift Pattern Design
Rostering success is often tied to shift planning and shift pattern design. With Totalmobile, you can align demand with workforce capacity. This drives productivity and ensures that shift working is compliant, improving employee health and wellbeing. Discover how below.
Ramped Operations Up From 5 to 7 Days
”“Accurate planning, management and reporting of working time is essential in a complex business environment such as ours. The system is now embedded in our operations and delivering significant gains in terms of productivity and customer service.”
Andy BarnettHead of Customer Service Operations at Siemens Healthineers
Frequently Asked Questions - Rostering Software
What is workforce rostering software?
Workforce rostering software assists organisations in efficiently managing and automating the creation and assignment of employee work schedules. It serves as a comprehensive solution for optimising staffing levels, ensuring compliance, and enhancing overall workforce management. Unlike traditional scheduling methods, Totalmobile’s workforce rostering software uses advanced algorithms and real-time data to ensure efficient and strategic workforce planning, considering employee skills, availability, and organisational demands.
Can workforce rostering software enhance operational efficiency?
Workforce rostering software enhances operational efficiency by automating assigning and managing shifts. It considers various parameters like employee skills, compliance requirements, and real-time demand forecasting to ensure that the right staff is assigned to the right tasks at the right time, reducing manual effort and improving overall productivity.
Does workforce rostering software improve employee satisfaction?
Workforce rostering software with features like self-service portals and self-rostering options empowers employees by providing visibility into their schedules, allowing them to manage absences, apply for leave, and even have a say in their schedules. This can enhance employee satisfaction and engagement.
What are the key features of workforce rostering software?
Critical features of workforce rostering software include shift pattern design, real-time capacity assessment, self-service portals, automated shift allocation, and integration with third-party staff management. Collectively, these features enable organisations to optimise resource allocation, streamline processes, and enhance overall workforce management efficiency.
What features does the Staff Self-Service Portal offer?
The self-service portal enables staff to access their assigned shifts, view complete rosters, manage upcoming absences, apply for leave, complete timesheets, and even use the self-rostering feature to build their working time within set parameters.
Does Totalmobile’s rostering solution integrate third-party staff management and brokerage?
Yes, our platform integrates in-house and external resources, facilitating optimal staffing. It simplifies filling shifts with third-party staff, from advertising vacancies to reviewing and approving nominated personnel, ensuring smooth operations and maximum efficiency.
What information does the Staff Information Hub provide?
The Staff Information Hub offers easy access to comprehensive details about your workforce, including names, contact information, staffing grade, skills, and group memberships. This comprehensive view enhances decision-making and promotes a deeper understanding of the workforce within the managerial team.
How does the software handle shift swap requests?
The software simplifies the approval process for shift swap requests by automatically simulating the impact on the existing roster. This helps streamline decision-making, ensuring that shift changes maintain overall schedule coherence.
Can I integrate external staff into my rosters?
Yes, our software seamlessly integrates with third-party systems, facilitating the management and advertising of open shifts to external agencies. This ensures a cohesive approach to workforce management, even when incorporating external personnel.
Does the software integrate with other systems like payroll?
Absolutely. Our software can integrate with key back-office processes, including payroll and time management. This integration ensures a smooth flow of information across various organisational functions, minimising administrative overhead.
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