Mobile Work Order Management Software

Effectively manage mobile work orders through real time management software

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What is Mobile Work Order Management Software?

Organisations with field-based workforces can find it difficult to schedule and manage both on demand and preventative tasks if using manual, paper-based work order systems. However, with the introduction of Mobile Work Order Management Software, businesses are able to improve delivery standards, reduce costs and increase productivity while empowering employees and assuring compliance.

Mobile Work Order Management Software automates work assignment and allows managers and supervisors to schedule, track, and manage service requests, appointments, downtime, assets and material management, as well as work completed in real time.  It automates field workforces’ schedules, their activities, planned maintenance and preventative maintenance requests.

The work order is one of the most important elements of the field service management process as it informs field staff exactly what they need to do as part of the service request. Information is then fed back to the office including details on what was carried out as part of the job, who by and even how much the customer should be invoiced for. Mobile Work Order Management Software allows for effective management of field staff and the data allows organisations to identify areas of good performance as well as inefficiencies.

What value does Mobile Work Order Management Software provide for the organisation?

Mobile Work Order Management Software provides organisations with full visibility of their field staff, enabling effective communication processes, reducing administration and travel time and streamlines how work is assigned, tracked, resolved and reported. It connects office and field staff with each other and their customers, informing everyone with real time information.

Mobile Work Order Management Software provides organisations with the ability to:
  • Mobilise your workforce, streamline work order processes, and improve service delivery to increase productivity
  • Manage and automate generation of break-fix / preventative work such as repairs maintenance or better meet SLA’s ensuring compliance is adhered to
  • Schedule, track and monitor status of all work order information through a single, real time dashboard
  • Record time, labour, parts, expenses on work orders and miscellaneous costs
  • Equip field workers with mobile tools to have access to appointment information, schedules, and materials required
  • Reporting capability allows your organisation to capture insights to make data driven decisions, track maintenance, KPIs, goals and trends, as well as the ability to react when required
  • Scheduling capability allows you to automate jobs and plan ahead with an intuitive calendar view available by day, week and month, all visible to mobile staff

Organisation’s have an increased visibility of the current situation of work, their field teams, assets, materials and costs.

Using this software automates processes and ensures that workflows are being followed with status updates, reminders and feedback forms. These processes provide clarity to front line staff and helps reduce errors or forgotten tasks, ensuring compliance while increasing productivity.

The field workforce can successfully deliver work orders effectively and efficiently with everything they need to complete the job at the point of service.

Providing a high level of customer engagement is vital for receiving feedback and ensuring a high standard of service. Mobile Work Order Management Software ensures fully configurable messaging is available via email, SMS or both options for confirmation, multiple reminders, enroute and completion. This clear communication helps to create a seamless consistent experience for the customer.

What helps deliver great Mobile Work Order Management Software?

Manage upcoming work

Organisations need to ensure they are effectively managing all outstanding work orders, either planned or responsive. Improving the understanding of exact job tasks, skills required, previous histories as well as implications relating to costing and material ensures there is a clarity and confidence in the services that are required.

Effectively schedule work

Managers have full visibility of all aspects of their field team, they can allocate jobs, monitor material levels and review voids for example. Work can be scheduled directly to field based staff or external contractors based on a variety of rules, for example skill based, travel distances, availability etc. Real time information allows you to react to events as the day unfolds, continually optimising your schedule, which provides the adaptability and flexibility your customers need.

Equip your field workforce with efficient access to information

Field service staff have access to all required information via their mobile device including photo upload and capture, access to client/property history and to schedule and appoint follow on visits. Having access to this information reduces the operatives time spent travelling back and forth to the office, instead they can travel directly to their next appointment. Intuitive forms, fields and workflows ensures a reduction in carrying and completing paperwork. With all the required information at hand, jobs are completed more efficiently, first time around.

Access to real time information

Live, interactive dashboards ensure full visibility over issues that require immediate attention, allowing transparency across all areas of your organisation and leading to accurate management of your business processes, effectively eliminating any issues and escalations. This visibility allows staff to focus on what needs to be done, driving effective service delivery.

Reporting

Insightful reporting capabilities helps your organisation to generate meaningful and accurate reports such as performance indicator reports, accurate time spent on site, or costs of materials. Not only does this data help you better understand the current situation, but it can also help uncover trends and potential issues, as well as providing the ability to evidence work that has been undertaken, when it was completed and by who.

How Totalmobile enables great Mobile Work Order Management Software?

Totalmobile provide a suite of core products that provides organisations with a leading Mobile Work Order Management Software solution, leading to an increase in workforce capacity, cost efficiencies, compliance with standards and the overall customer experience.

  • IoT Enabled Predictive Job Creation – Sense from Totalmobile provides IoT technologies, included connected sensors and rules engines that allow the creation of work to be automated and assigned without the need for human intervention. Read more about Sense
  • Cloud Based Job Management – Connect from Totalmobile is a cloud based, intuitive job management solution that provides visibility and control of complex tasks, enabling the streamlined delivery of work. Read more about Connect
  • Dynamic Workforce Scheduling – Optimise from Totalmobile offers a dynamic scheduling solution that ensures the efficient allocation of resources to achieve complex scheduling goals based on time, location, availability and service levels. Read more about Optimise.
  • Mobile Workforce Management – Mobilise from Totalmobile is a mobile working solution that empowers the mobile workforce with the ability to capture intelligent data and access the information they need to deliver services effectively, first time. Read more about Mobilise.
  • Service Data and Analytics – Insight is a data and analytics solution that provides organisations with access to rich data, offering deep insights into the delivery of field services. Read more about Insight.