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Planned Preventive Maintenance PPM

Today, Facilities Management organisations have a growing demand to deliver exceptional services to customers and are under continued pressure to deliver more for less.

A property is more often than not the most valuable asset an individual, company or organisation will own. Consistent planned preventative maintenance (PPM) is key to ensuring the asset holds its value.  Properties can degrade quickly without proper maintenance, and this is where effective PPM comes in. Without an effective PPM schedule, minor issues can turn into costly repairs. This is often seen in structural repairs and maintenance.

Facilities Management organisations are able to automate processes such as monitoring and optimising office use and space, reacting to preventative maintenance errors such as a HVAC repair, monitoring facilities for temperature and lighting and assisting with daily task monitoring and scheduling of workforces. Each of these processes enables a unique way to ensure services are delivered more effectively and staff time is used more productively.

Furthermore, by equipping your facilities teams with the correct tools to carry out their job, Facilities Management staff have everything they need to hand to capture information such as images, signatures and access to workflow via mobile applications. Additionally, Facilities Managers can gain full visibility of their teams and automate the allocation of resources against planned or unpredictable work demands.

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With access to real time information Facilities Management organisations can immediately respond to issues as the day unfolds and make more efficient decisions, ultimately delivering a quality service to customers while remaining compliant and reducing operational costs. Staff can be made aware of any errors or warnings of potential problems before they turn into major issues, saving both time and costs as well as remaining compliant. By implementing technology, Facilities Management organisations can drive efficiencies and use real time information from dynamic scheduling for example to drive as much benefit as possible to ensure the best service is delivered.

The biggest benefit of planned maintenance is that it ensures any potential issues are identified and addressed before they develop further, minimising any repair costs incurred. Typically, a well-implemented planned maintenance schedule will reduce reactive maintenance costs by 12-18%.

Asset management strategies often fall into one of the following four categories, each with varying challenges and benefits; Reactive maintenance, Planned maintenance, Proactive maintenance, Predictive maintenance.

  • Reactive Maintenance: Reactive maintenance is the most traditional and least-advanced asset maintenance strategy. It involves repairing or replacing machinery at the point of failure. As reactive maintenance requires machine failure to occur before action is taken it results in significant unplanned downtime which disrupts operational continuity. In reactive maintenance, machine failure is often catastrophic, requiring total remediation at significant cost to the organisation.
  • Planned Maintenance: Planned maintenance involves pre-planned repairs and maintenance activity, replacing components regularly and before the point of failure. Whilst downtime is scheduled, planned maintenance still results in operational disruptions as machines are ‘offline’ for maintenance periods. Planned maintenance is not considered a cost-effective maintenance strategy, as it requires a ‘spare parts’ inventory and involves replacing components prematurely, before their lifespan has ended.
  • Proactive Maintenance: Proactive maintenance involves identifying the ‘root problem’ rather than the ‘symptom management’ approach. Identifying and preventing key machine failures before they occur, reduces wear and tear, thus increasing the lifespan of the machinery. Reduced machine breakdowns result in a decreased need for significant repairs, downtime, and inventory.
  • Predictive Maintenance: Smart connected technologies, such as IoT and remote sensors have allowed for a new and more efficient model of asset management – predictive maintenance. While traditionally, investing in the technology required to implement a predictive strategy has been associated with a significant financial burden, the increasing availability of cost effective and customizable solutions have facilitated the implementation of predictive maintenance across the utility industry.
  • Planned Preventive Maintenance: It is a proactive approach to maintenance in which maintenance work is scheduled to take place regularly and consequently documented once it has taken place. It is performed to help preserve a property’s condition, prevent problems from occurring, and avoid failures or breakages.

Implementing Planned Preventive Maintenance with Totalmobile

Totalmobile have been revolutionising both hard and soft Facilities Management, integrating workforce management and dynamic scheduling with the Internet of Things (IoT) to deliver ondemand and condition-based services and help improve the efficiency of service delivery. Our solutions provide real-time visibility of data captured on IoT, mobile, and wearable devices to identify flaws, prevent KPI breaches, initiate proactive services, increase efficiencies, ensure compliance, enhance customer satisfaction and deliver a sustainable ROI within Facilities Management organisations.

Totalmobile offer a scheduling solution that ensures the efficient allocation of resource, enabling organisations to achieve complex scheduling goals while taking time, location, availability and service levels into consideration.

How Totalmobile enables great Connected Field Service

Totalmobile provide a suite of core products that provides organisations with a leading Connected Field Service IoT solution, leading to an increase in workforce capacity, cost efficiencies, compliance with standards and the overall customer experience.

IoT Enabled Predictive Job Creation: Sense from Totalmobile provides IoT technologies, included connected sensors and rules engines that allow the creation of work to be automated and assigned without the need for human intervention. Read more about Sense…
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Cloud Based Job Management: Connect from Totalmobile is a cloud based, intuitive job management solution that provides visibility and control of complex tasks, enabling the streamlined delivery of work. Read more about Connect…
Dynamic Workforce Scheduling: Optimise from Totalmobile offers a dynamic scheduling solution that ensures the efficient allocation of resources to achieve complex scheduling goals based on time, location, availability and service levels. Read more about Optimise…
Mobile Workforce Management: Mobilise from Totalmobile is a mobile working solution that empowers the mobile workforce with the ability to capture intelligent data and access the information they need to deliver services effectively, first time. Read more about Mobilise…
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Service Data and Analytics: Insight is a data and analytics solution that provides organisations with access to rich data, offering deep insights into the delivery of field services. Read more about Insight…