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Rostering Software

Workforce Rostering Solution

Discover a comprehensive workforce rostering solution that enables organisations to effectively manage staff to meet specific and complex rostering requirements.

  • Modernise workforce management with a mixed approach to staff composition.
  • Ensures optimal assignment of skilled staff to appropriate locations and shifts.
  • Guarantees high-quality service delivery through strategic resource deployment
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Optimise Costs

A streamlined process improves the utilisation of people and assets to reduce the dependency on overtime and 3rd party staff.

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Enhance Organisation Compliance

Ensure the right skills are available to undertake the work required, while ensuring all working time regulations are adhered to.

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Improve Service Quality

With a standardised and efficient planning process, organisations can effectively assign staff to specific shifts and identify any potential risks and discrepancies.

Shift Pattern Design

The key to maximising productivity and efficiency is aligning your shift patterns, rotas and rosters to fluctuating demand and employee availability.With support from our shift planning experts, we will help you design and implement new shift working patterns that deliver increased flexibility which meet variations in demand and capacity, whilst protecting employee well-being.

Shift Pattern Change

Shift pattern change can be a challenging and emotive subject. With the help of our engagement and communication experts, we will ensure your mobile workforce and unions are fully involved in your new shift planning and workforce management processes. As the leading provider of field service management solutions, Totalmobile is uniquely placed to help organisations create optimised working patterns.

Please contact us to arrange a 1-2-1 online or face to face session with one of our shift planning experts here.

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Staff Self Service Portal

The area where the majority of the organisation will interact with the system, the self-service portal allows staff to log on and access their assigned shift and any further duties. If permitted, staff can also view complete rosters, providing them with an insight into the shifts assigned to other staff members.

Roster Management and Leave Applications

In addition to roster access, the self-service portal enables staff to manage upcoming absences and apply for leave, as well as complete timesheets and submit claims for overtime.

Self-Rostering Feature

The solution also supports a self-rostering approach. This enables organisations to push out shifts to staff who then claim available shifts and build up their own working time, essentially constructing their own roster, within set parameters imposed by the organisations.

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Manual Shift and Roster Allocation

For those providers with in-house resource planning teams, Organise offers an easy-to-use feature that enables staff to assign and amend shift details as necessary to ensure each shift is appropriately covered.

Real-Time Notifications for Shift Amendments

Once rosters are published or a shift has been amended, a notification is sent to the appropriate staff to inform them of updates that require their attention.

Guidance and Compliance Alerts

Although the allocation of shifts is left to the resource planning team, the system provides guidance where required. Planners are notified of rostering-specific alerts, such as the lack of required skills in a particular shift or potential conflicts with working time directives. This ensures that organisations maintain a roster that is not only efficient but also meets all compliance standards.

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Automated Shift and Roster Allocation

Organise offers a fully automated rostering function that assigns staff to vacant shifts based on core, predefined shift pattern rules. This ensures that organisations operate with rosters that are fit for purpose and meet all standards.

Streamlined Approval Processes

The automated solution simplifies approval processes for areas such as shift swap requests and applications to work available shifts. This helps organisations significantly streamline various processes.

Efficiency and Compliance Assurance

As the solution bases approvals solely on predefined rostering rules and compliance standards, there is complete confidence in the efficiency and safety of all assigned shifts.

Dynamic Scheduling

Organise adapts to real-time operational demands, offering quick reallocation of staff and modification of shift patterns in response to unexpected changes or urgent requirements. This empowers operational continuity and flexibility.

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3rd Party Staff Management and Brokerage

Integrating in-house and external resources, Organise ensures optimal staffing for every shift. It simplifies filling shifts with third-party staff, from advertising vacancies to reviewing and approving nominated personnel, all within a unified solution. This feature is pivotal for organisations managing a diverse and dynamic workforce, ensuring smooth operations and maximising overall efficiency.

Shift Pattern Management

When assistance is needed from third-party staff providers to complete shift pattern requirements, the solution clearly highlights the particular shifts that need to be covered and provides the ability to advertise these vacant shifts to third-party suppliers.

Staff Nomination and Review

Organisations can nominate staff to cover the available shifts. These applications can then be reviewed within Organise, where they can either be approved, or other options can be assessed.

Meeting Demand

Organisations can seamlessly access and integrate external talent, ensuring that resource requirements are met without compromise. This flexibility is key in maintaining operational continuity and compliance, even in the face of fluctuating internal resource capacities.

Staff Information Database

Organise provides organisations with the ability to access all relevant information related to their workforce. More than just staff name, contact details and identification number, the solution enables providers to access role specific details such as staffing grade, skills and groups that they are members of.

With the ability to easily view and search for specific details, organisations have access to the information required to develop a detailed understanding of the workforce that they have available.

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